Aim to have frequent check-ins with team members—at least once a week—and think carefully about what communication tools to use.
Your tools should make it easier and quicker to stay updated and share information, without interrupting workflows. A communications framework can help protect against this. To mean anything at all, you need to actually reflect on what happened and what actions you took to keep your project on course.
What went well? What ate up your budget? How did this performance compare to that of similar previous projects? With these learnings, you can hopefully build more robust project plans for similar work in future.
You should never monitor projects in a vacuum—every project should be informed by past experience and fully dissected once finished to truly understand what "success" looks like. View our Privacy Policy for more information. Preferences Deny Accept. Privacy Preference Center.
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Confirm my preferences and close. These actions provide if the project is deviating from the planned baseline. You should measure the performance in order to check whether the project is going well. For instance, cost performance of the project will give an indication whether the planned budget will be sufficient to complete the project.
Schedule performance of the project will give an indication whether the planned schedule and dates can be reached. Changes are inevitable in a project. But, preventive actions can be taken to influence the factors that cause changes. For instance, a detailed scope and requirement clarification with the customer will reduce the changes that will be coming from the customer. If there is a deviation from the planned values, then a change can be requested to meet the planned values again.
Changes in a project must be implemented in an integrated manner. Because a small change in one aspect of the project might impact the overall project. Performing an integrated change control evaluates the changes and its impacts on the project.
Then, a proper change implementation is planned to minimize the risk of changes. Project monitoring and controlling process may approve or reject changes. If a change is approved, project plan revisions must be done and change should be implemented properly. If the decision of the change control board is approving a change. This must be communicated to the stakeholders. Because, the previous plan, scope, and targets have a change. So the stakeholders must be notified about this change.
The configuration of a project describes the meaningful and properly working combination of different modules or parts. In order to ensure healthy project progression, the configuration is managed.
Project monitoring and controlling process group activities create forecasts. Execution needs monitoring in order to check whether everything is going according to the plan. Monitoring is observing to check the probability of risk and taking measures to address the risk or report the status of various tasks.
Effective communication plays vital role in the success of a project. It bridges gaps between client and the organization, among the team members as well as other stake holders in the project such as hardware suppliers. Communication can be oral or written. Communication management process may have the following steps:. Configuration management is a process of tracking and controlling the changes in software in terms of the requirements, design, functions and development of the product.
Generally, once the SRS is finalized there is less chance of requirement of changes from user. If they occur, the changes are addressed only with prior approval of higher management, as there is a possibility of cost and time overrun.
A phase of SDLC is assumed over if it baselined, i. A phase is baselined when all activities pertaining to it are finished and well documented. If it was not the final phase, its output would be used in next immediate phase. Configuration management is a discipline of organization administration, which takes care of occurrence of any change process, requirement, technological, strategical etc. CM keeps check on any changes done in software.
Change control is function of configuration management, which ensures that all changes made to software system are consistent and made as per organizational rules and regulations. Identification - A change request arrives from either internal or external source. When change request is identified formally, it is properly documented. Validation - Validity of the change request is checked and its handling procedure is confirmed.
Analysis - The impact of change request is analyzed in terms of schedule, cost and required efforts. Overall impact of the prospective change on system is analyzed. Control - If the prospective change either impacts too many entities in the system or it is unavoidable, it is mandatory to take approval of high authorities before change is incorporated into the system.
It is decided if the change is worth incorporation or not. If it is not, change request is refused formally. Execution - If the previous phase determines to execute the change request, this phase take appropriate actions to execute the change, does a thorough revision if necessary. Close request - The change is verified for correct implementation and merging with the rest of the system. This newly incorporated change in the software is documented properly and the request is formally is closed.
The risk and uncertainty rises multifold with respect to the size of the project, even when the project is developed according to set methodologies. Gantt charts was devised by Henry Gantt It represents project schedule with respect to time periods. It is a horizontal bar chart with bars representing activities and time scheduled for the project activities. It is capable of graphically representing main events of project in both parallel and consecutive way.
Events, which occur one after another, show dependency of the later event over the previous one. Events are shown as numbered nodes. They are connected by labeled arrows depicting sequence of tasks in the project. This is a graphical tool that contains bar or chart representing number of resources usually skilled staff required over time for a project event or phase.
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